For UK restaurants, pubs, cafés and hotels
Run your whole site from one place.
Eight jobs that usually need separate apps. One login, one bill, recorded digitally as you work.
From £45 a site a month, every user included.
14-day trial · No card needed
No set-up fee. Pay monthly with no minimum term, or annually for a lower price.
Eight jobs. One login. One bill.
Every plan has all eight; some parts are Professional and marked.
Where separate apps leak money
A job leaks when it passes from one app to the next. Each pair below says what changes when the job stays connected.
When the offer, the paperwork and the staff list live in separate places, a new starter’s details get typed in more than once.
The starter fills in their own details and uploads their documents; a manager reviews and HR approves, and they are on your staff list.
When the rota and the clock are separate apps, the hours that reach pay can come from the plan rather than from what happened.
Pay-ready hours come from when people actually clocked in and out, not from the planned shift.
When supplier prices are kept in a separate sheet, a rise on a delivery goes unnoticed until somebody next looks.
A supplier price rise on a delivery, even one penny, is flagged to the people who watch prices.Professional
When a failed check and its follow-up are kept in different places, nobody is named as owning the fix.
A failed check or audit action is given to a named person, who is told in the app.Coming soon
When certificates sit in a drawer or a spreadsheet, the date passes and nobody is told.
Certificate and document reminders go to the right people before the date, and one notice goes when it has expired.
When the same certificate is uploaded in two places, nobody can say which copy is the current one.
Add a document or certificate you already have and you are offered the copy you hold, not a second one.
When a staff member’s training lapses and nobody is prompted, it stays lapsed until somebody notices.
A training that lapses is restarted on the same assignment with a new due date, and the person is reminded.Coming soon
When the same certificate is needed in a person’s file, a supplier’s file and a site’s records, it gets copied into each.
A document or certificate is stored once and linked from every place that needs it.Coming soon
When each site keeps its own records, seeing how the group is doing means opening them one at a time.
One dashboard shows your sites together, with outstanding checklists and incidents.
Work out your cost
Move the bars to your own kitchen. Everything else comes from published prices, and the working is shown.
Example estimate
An example kitchen: 2 sites, 12 staff per site. Move the sliders to match yours.
Starts at: an invented round example; set your own
Starts empty: recordme.io does not suggest an hourly cost; set your own
Your estimate: about £61 a month less, £731 a year. Based on the prices below, which you can change.
Your figures: 3 h × 2 sites = 6 hours a week, about 26 hours a month of manager time on paper records. recordme.io does not claim to remove all of it. Add an hourly cost of your own to see it in pounds.
How we worked this out
Per site per month, at the published prices listed below; they are fixed here. For your own prices, use the calculator on the pricing page.
(£38 + 12 × £3.12) × 2 = £150.88 · recordme.io £45 × 2 = £90
The starting kitchen (2 sites, 12 staff per site) is an example we chose. It is not a measured, surveyed or averaged figure; move the bars to your own. Sources: published prices seen 6 October 2026, each from the vendor’s own pricing page. Rota and attendance app, per staff member: Based on two published prices, so treat it as a guide, not a market average. Stock and recipe costing app: Based on two published prices, so treat it as a guide, not a market average.
- Food-safety and checklist app (entry plan) (per site per month; median of 3). Plans of three UK vendors. Feature sets were not matched line by line.
- Leafe, Basic: £28.00 (vendor page, seen 6 October 2026). Price as published by the vendor.
- Trail, Team (monthly): £38.00 (vendor page, seen 6 October 2026). 12-month terms.
- Paddl, Per location: £69.00 (vendor page, seen 6 October 2026). Also includes rota, training and complaints.
- Rota and attendance app, per staff member (per staff member per month; midpoint of 2). Based on two published prices, so treat it as a guide, not a market average.
- Planday, Starter: £2.99 (vendor page, seen 6 October 2026). Minimum 5 users.
- Deputy, Lite: £3.25 (vendor page, seen 6 October 2026). £20 monthly minimum per invoice.
- Stock and recipe costing app (per site per month; midpoint of 2). Based on two published prices, so treat it as a guide, not a market average.
- FoodCore, Growth: £40.00 (vendor page, seen 6 October 2026). Price as published by the vendor.
- Jelly, Per location: £129.00 (vendor page, seen 6 October 2026). One-time set-up fee per location.
The eight jobs, and which ones we can price
Counted: 2 of 8. Stock is compared from Professional; the other 5 have no published price on file yet.
- Workforce: 12 × £3.12 per staff member, a site a month Compared with: Rota and attendance app, per staff member
- Food safety: £38 a site a month Compared with: Food-safety and checklist app (entry plan)
- Audits: No published price on file yet
- Documents and certificates: No published price on file yet
- Training: No published price on file yet
- Deliveries and suppliers: Not compared on Essentials: compared from Professional Compared with: Stock and recipe costing app
- Handovers: No published price on file yet
- Records and reports: No published price on file yet
Where it stops
What it does not do
- It does not replace your food safety management system or your SFBB pack. It records the checks your pack asks for.
- It does not give legal advice or promise an inspection result.
- It is not payroll software. It prepares the hours; your payroll runs the pay.
- It does not set your safe limits or pay rates. You do.
Start today
Try the whole thing for 14 days.
Essentials £45, Professional £79, Business £129 a site a month, every user included.
No card needed. Running 10 or more sites? Book a 20-minute demo.
Need a hand? Ask us and we will help you set up.
Run it. Prove it.