Pricing

“Training costs us per person, and I still can’t see who is trained in what.”

One flat price per site. Every user included.

Pick the plan that fits, change it whenever you need. Every plan starts with a 14-day free trial, with no card needed.

No set-up fee. Pay monthly with no minimum term, or annually for a lower price. Need a hand? Ask us and we will help you set up.

The four plans

Essentials

Everyday compliance for any number of sites.

£45£36

per site per month · or £432 a year (£36 a month)per site per month, billed £432 a year, against £540 paid monthly

Start free trial

14 days · no card

Authentication & MFA
Clock in / clock out (My Clock)
Attendance + manual corrections
Checklists, temperature logs, incidents
Food safety (temps, allergens, wastage, pest, incidents)
Document storage & in-app notifications
DSAR + breach compliance workflows
Audit-log CSV export
Workforce: onboarding, leave, rota, payroll prep
Operations: audits, maintenance, full incidents
Delivery checks, supplier list, food recall & shift handover
Email support

Professional

Inventory, supplier records, insights and the training matrix.

£79£63

per site per month · or £759 a year (£63 a month)per site per month, billed £759 a year, against £948 paid monthly

Start free trial

14 days · no card

Everything in Essentials
Inventory, supplier prices & supplier compliance records
Customer QR feedback (capture + submissions list)
Insights dashboards
Custom roles
Reports with CSV/PDF export and scheduled email
Training compliance matrix, per-course analytics & renewals

Business

Role hierarchy, cross-site analytics, and course authoring.

£129£103

per site per month · or £1,239 a year (£103 a month)per site per month, billed £1,239 a year, against £1,548 paid monthly

Start free trial

14 days · no card

Everything in Professional
Role hierarchy editor
Cross-site analytics roll-up
Team communication (messaging, channels & broadcasts)
Course authoring: build & edit your own training courses
Priority support

Enterprise

Dedicated support, bespoke SLA and commercial terms.

Let’s talk

priced per estate

Talk to us

we aim to reply within two UK working days

Everything in Business
SSO / SAML & SCIM (managed setup)
Custom branding — your logo, favicon, colours & support contact
Dedicated success manager
Custom SLA

A site is a trading location you add to recordme.io. Unlimited users on every plan. Annual plans are paid once for 12 months.

What’s in each plan

Every plan, row by row.

What each plan includes
Feature	Essentials	Professional	Business	Enterprise
Capacity
Sites	Unlimited	Unlimited	Unlimited	Unlimited
Users	Unlimited users	Unlimited users	Unlimited users	Unlimited users
Storage	Unlimited	Unlimited	Unlimited	Unlimited
Core Operations
Authentication & MFA	Included	Included	Included	Included
Clock in / Clock outMy Clock	Included	Included	Included	Included
Attendance + manual corrections	Included	Included	Included	Included
Checklists, temperature logs, incidents	Included	Included	Included	Included
Document storage & notifications	Included	Included	Included	Included
Training certificatesRecord and store an employee's external certificate — self or by a manager	Included	Included	Included	Included
Delivery checks, suppliers & recallGoods-in temperature checks, supplier list, food recall trace & shift handover	Included	Included	Included	Included
Food safetyTemperature logs, allergen checks, wastage, pest control, incidents	Included	Included	Included	Included
Customer QR feedbackQR capture + submissions list	Not included	Included	Included	Included
Workforce moduleOnboarding, leave, rota, payroll prep	Included	Included	Included	Included
Operations moduleAudits, maintenance, full incidents	Included	Included	Included	Included
Support	Email support	Email support	Priority support	Dedicated success manager
Advanced Modules
Supplier compliance recordsSupplier certificates, approvals queue, audit trail & allergen declarations	Not included	Included	Included	Included
Inventory managementProduct catalogue, supplier prices & invoice pricing on deliveries, stock levels & movements, use-first by expiry, stock counts, low-stock/expiry alerts, recipe (bill-of-materials) costing, daily sales entry & recipe-based consumption tracking	Not included	Included	Included	Included
Stock transfers & cross-site product copySite-to-site stock transfers and cross-site catalogue copy	Not included	Not included	Included	Included
Training trackingCompliance matrix, per-course analytics & renewal settings	Not included	Included	Included	Included
Course authoringBuild, edit & publish your own training courses and question banks, or duplicate a starter course	Not included	Not included	Included	Included
Custom roles	Not included	Included	Included	Included
Analytics & Insights
Insights dashboards	Not included	Included	Included	Included
Advanced reportingReady-made compliance, attendance, certificate, wastage, incident & training reports; CSV/PDF export; scheduled email	Not included	Included	Included	Included
Cross-site analytics roll-up	Not included	Not included	Included	Included
Audit & Compliance
Audit log	Included	Included	Included	Included
DSAR + breach compliance workflowsUK GDPR Art. 12/15/33/34 — every tier	Included	Included	Included	Included
Audit log retained for the life of your subscription	Included	Included	Included	Included
Audit log CSV export	Included	Included	Included	Included
Bulk operations	Included	Included	Included	Included
Business & Enterprise
Custom brandingYour logo, favicon, colours & support contact	Not included	Not included	Not included	Included
Role hierarchy editor	Not included	Not included	Included	Included
Team communicationMessaging, channels, broadcasts & message search	Not included	Not included	Included	Included
SSO / SAML / SCIM	Not included	Not included	Not included	Managed setup
Custom SLA	Not included	Not included	Not included	Included
Dedicated success manager	Not included	Not included	Not included	Included
Daily checks and temperatures
Checklists, with sign-off where you switch it onSee what was done today, by whom and when	Included	Included	Included	Included
Record with no signal, sent once the app is openRecord the check where it happens, even with no signal	Included	Included	Included	Included
Corrective actions kept with the recordWrite down what you did about anything that failed	Included	Included	Included	Included
Temperature log and probe calibrationSee every fridge reading against its safe range	Included	Included	Included	Included
Deliveries and suppliers
Delivery log with accept, partly accept, rejectBook a delivery in at the door, with its temperature and your decision	Included	Included	Included	Included
Delivery temperature checkChilled and frozen lines ask for the temperature they arrived at	Included	Included	Included	Included
Batch and lot traceFind where a recalled product went in one search	Included	Included	Included	Included
Supplier directoryKeep your suppliers in one list	Included	Included	Included	Included
Allergens and labels
14-allergen matrix and a guest QR pageAnswer what is in a dish the same way every time	Included	Included	Included	Included
Audits and inspections
Audits with photos, signature and PDFScore every audit on screen and track what follows	Included	Included	Included	Included
Evidence packs and dated exportsHave the records an inspector asks for in one place	Included	Included	Included	Included
Subject-access and breach logsIf someone asks for their data, or something goes wrong, there is a record	Included	Included	Included	Included
Incidents and safety
Accidents and incidents with a RIDDOR flagWrite the facts down at the time and be reminded before a report is due	Included	Included	Included	Included
Risk assessments, COSHH, pest control, maintenanceKeep the safety paperwork beside it	Included	Included	Included	Included
Certificates and training
Uploads with expiry and remindersSomebody is told before a certificate runs out	Included	Included	Included	Included
External certificates recorded on any planEvery certificate your team holds is on their record	Included	Included	Included	Included
In-house courses (Beta), no per-learner feeTrain everyone in the basics without a per-person bill	Included	Included	Included	Included
Policies with a coverage exportKnow who has read and signed your policies	Included	Included	Included	Included
People, from offer to pay run
Import staff from a spreadsheetGet the whole team in on day one	Included	Included	Included	Included
Rota with a labour-cost traffic lightSee what the rota costs while you build it	Included	Included	Included	Included
Draft checks on the rotaSpot clashes, gaps in cover and working-time problems before the rota goes out	Included	Included	Included	Included
Publishing notifies the teamThe people on the rota are told when it is published	Included	Included	Included	Included
Clock-in, breaks and timesheet correctionsPay the hours that were worked, with a trail for every change	Included	Included	Included	Included
Pay-period preparation, locked on approvalBuild the pay period from approved hours, not retyped	Included	Included	Included	Included
Shift handover recordThe next shift starts knowing what the last one saw	Included	Included	Included	Included
Waste and many sites
Wastage logSee what you throw away and what it costs	Included	Included	Included	Included
Dashboard across sitesSee which site needs you before you drive there	Included	Included	Included	Included
Eleven built-in roles, editable by the ownerEach person sees what their job needs	Included	Included	Included	Included
What is on the shelf, and what to use first
Stock levels, counts, use-first by expiry, alertsKnow what you hold at each site and what to use first	Not included	Included	Included	Included
Wastage posts to the stock ledgerTake wastage off stock without a second entry	Not included	Included	Included	Included
What a dish really costs
Recipes and a menu costing tableSee what each dish costs and what it earns	Not included	Included	Included	Included
Daily sales by hand or CSVLet sales take ingredients off stock	Not included	Included	Included	Included
Know your suppliers are in date
Supplier certificates, approvals queue, change historyKnow which suppliers are in date before an inspector asks	Not included	Included	Included	Included
See where a site is exposed
Compliance calendarSee what is due and when, across every register	Not included	Included	Included	Included
Readiness self-checkCheck a site against what an inspector looks at	Not included	Included	Included	Included
Numbers you can act on
Analytics, overview and trendsSee the trend before it becomes the problem	Not included	Included	Included	Included
Scheduled reportsGet the report in your inbox without building it again	Not included	Included	Included	Included
Working-time risk panelCatch a 48-hour working-time risk by person	Not included	Included	Included	Included
Train beyond the basics
Training matrix with role rulesSee who is trained in what, and who is due a refresher	Not included	Included	Included	Included
Course analyticsSee how the training is going across your sites	Not included	Included	Included	Included
Hear from guests
Feedback QR code and recovery casesA low rating from a guest opens a case for someone to answer	Not included	Included	Included	Included
Points, badges and challengesReward the team for what they do well	Not included	Included	Included	Included
Inspection day
Readiness packs: a dated, hashed bundleHand the inspector a dated evidence bundle	Not included	Not included	Included	Included
Inspector handover, fully auditedLet the inspector work through their screens on your device	Not included	Not included	Included	Included
Many sites
League table of sitesSee how every site is doing against the rest	Not included	Not included	Included	Included
Stock transfers and catalogue copyMove stock between sites and copy a catalogue	Not included	Not included	Included	Included
Multi-site menu pricingChange one dish’s price at several of your sites in one go	Not included	Not included	Included	Included
One conversation
Channels, direct messages, broadcasts, searchTalk to your teams in one place	Not included	Not included	Included	Included

What happens after the trial

On day 14 the workspace becomes read-only unless you add a card: you can still view and export your records, and upgrading makes it editable again. Nothing is charged without a card you entered yourself.

Users and sites

Every plan includes unlimited users. The price is per site: a site is a trading location you add to recordme.io.

Savings calculator

What does running on paper cost you?

It starts on an example kitchen with the estimate already showing. Move the sliders to match yours and it updates as you go. Every line shows its working, and anything we assumed says so.

Example estimate

An example kitchen: 2 sites, 12 staff per site. Move the sliders to match yours.

Sites

Starts at: example kitchen

Printing, log books and storage, per site per month (£)

Starts at: an invented round example; set your own

Separate apps this would replace, per month (£)

Starts at: an invented round example; set your own

People you pay a course fee for, each year (only training an in-house course would cover)

Starts at: an invented round example; set your own

Fee per person for that course (£)

Starts at: an invented round example; set your own

New starters a year

Starts at: an invented round example; set your own

Minutes to onboard one starter on paper

Starts at: our own rough estimate of one to two hours on paper, the low end; not a measured or surveyed figure

Share of that time you expect to get back (%)

Starts at: an invented modest example; we have not timed this in the live product

Hourly cost of the person doing it (£)

Starts empty: recordme.io does not suggest an hourly cost; set your own

Plan, from the plan registry

Your estimate, a year£2,064From 3 of 4 lines. A line you left blank is not counted.

The plan costs (monthly billing)£1,0802 sites × £45 × 12 = £1,080.00

Your estimate is 1.9 times the plan price. Pays for itself in about 191 days.

Onboarding time you get back, at the share you set: about 2.5 hours a year. Shown in hours, so no wage is needed.

£1,080.00 ÷ (£2,064.00 ÷ 365)

Paper, printing and storage2 sites × £20 × 12 = £480.00£480.00
Apps you would stop paying for£120 × 12 = £1,440.00£1,440.00
Course fees you would not pay12 × £12 = £144.00£144.00
Onboarding time you get back10 starters × 60 min = 10.0 h; 25% back = 2.5 h. Not counted: enter the hourly cost.—

How we worked this out

The starting figures are an example we chose, not a measured, surveyed or averaged result. Each one, and where it comes from:

Sitesexample kitchen
Printing, log books and storage, per site per month (£)an invented round example; set your own
Separate apps this would replace, per month (£)an invented round example; set your own
People you pay a course fee for, each year (only training an in-house course would cover)an invented round example; set your own
Fee per person for that course (£)an invented round example; set your own
New starters a yearan invented round example; set your own
Minutes to onboard one starter on paperour own rough estimate of one to two hours on paper, the low end; not a measured or surveyed figure
Share of that time you expect to get back (%)an invented modest example; we have not timed this in the live product
Hourly cost of the person doing it (£)recordme.io does not suggest an hourly cost; set your own

The cost of an hour starts empty, because recordme.io never suggests a wage. The onboarding time is shown in hours; until you set an hourly cost it is not counted in pounds and the total above leaves it out.

It is your estimate from your own numbers. It is not a promise of what you will save. It uses only the figures you type and does not name any product, and fines are not in this total. Keep paying for any accredited qualification your insurer or the law asks for: a recordme.io course is an in-house course, not an accredited qualification.

Start free trial What getting it wrong can cost

Or compare with separate tools

What would one subscription cost you, against separate tools?

Move two sliders. It starts on an example kitchen with the published UK prices for the tools people usually buy separately already in, and shows the working. Change any figure to your own. The result is your estimate, not a promise.

Each plan is compared with the tools you would otherwise buy for what that plan includes, at that plan’s own price. Business adds things we have found no published price for, so it shows its price and no comparison.

Training content and incident tools have no defensible published price to compare, so they are left out. Feature sets are not identical and were not matched line by line. Prices are shown as each vendor publishes them. No multi-site or annual discounts are applied on either side.

Where the published prices come from

Food-safety and checklist app (entry plan) (per site per month; median of 3). Plans of three UK vendors. Feature sets were not matched line by line.
- Leafe, Basic: £28.00 (vendor page, seen 6 October 2026). Price as published by the vendor.
- Trail, Team (monthly): £38.00 (vendor page, seen 6 October 2026). 12-month terms.
- Paddl, Per location: £69.00 (vendor page, seen 6 October 2026). Also includes rota, training and complaints.
Rota and attendance app, per staff member (per staff member per month; midpoint of 2). Based on two published prices, so treat it as a guide, not a market average.
- Planday, Starter: £2.99 (vendor page, seen 6 October 2026). Minimum 5 users.
- Deputy, Lite: £3.25 (vendor page, seen 6 October 2026). £20 monthly minimum per invoice.
Stock and recipe costing app (per site per month; midpoint of 2). Based on two published prices, so treat it as a guide, not a market average.
- FoodCore, Growth: £40.00 (vendor page, seen 6 October 2026). Price as published by the vendor.
- Jelly, Per location: £129.00 (vendor page, seen 6 October 2026). One-time set-up fee per location.

Example estimate

An example kitchen: 2 sites, 12 staff per site. Move the sliders to match yours.

Sites

Staff per site

Compare against

Separate tools, per month£1512 sites · 12 staff each

recordme.io, per month£90Essentials · 2 sites

Your estimate: about £61 a month less, £731 a year. Based on the prices below, which you can change.

How we worked this out

Per site per month. Move a slider or type a price to use your own.

Food-safety and checklist app (entry plan)

median of 3 · £28–£69

Rota and attendance app, per staff member

midpoint of 2 · £2.99–£3.25 · based on two published prices

recordme.io plan, per site£45The list price from the plan registry.

(£38 + 12 × £3.12) × 2 = £150.88 · recordme.io £45 × 2 = £90

The starting kitchen (2 sites, 12 staff per site) is an example we chose. It is not a measured, surveyed or averaged figure; move the sliders to your own.

Sources: published prices seen 6 October 2026, each from the vendor’s own pricing page, listed under “Where the published prices come from” further down the page. Rota and attendance app, per staff member: Based on two published prices, so treat it as a guide, not a market average. Stock and recipe costing app: Based on two published prices, so treat it as a guide, not a market average.

Time on paper records, in hours (an example, set your own)

The hours below start at an example we chose: we have no surveyed figure for them, so set the hours your managers really spend on paper records and chasing certificates each week. The time is shown in hours. The hourly cost starts empty because recordme.io never suggests a wage; add your own to see the same time in pounds.

Manager hours a week on paper records, per site

Starts at: an invented round example; set your own

Manager hourly cost (£), optional

Starts empty: recordme.io does not suggest an hourly cost; set your own

Your figures: 3 h × 2 sites = 6 hours a week, about 26 hours a month of manager time on paper records. recordme.io does not claim to remove all of it. Add an hourly cost of your own to see it in pounds.

Every plan, like for like

Every plan against the separate products it replaces, for the example kitchen: 2 sites and 12 staff each
Plan	Compared with	Separate tools a month	recordme.io a month
Essentials£45 a site a month	a food-safety and checklist app and a rota app	£151	£90
Professional£79 a site a month	a food-safety and checklist app, a rota app and a stock and recipe costing app	£320	£158
Business£129 a site a month	We have not found published prices for separate products that match what Business adds, so we show its price and no comparison.	No comparison offered	£258

Start free trial

Three example operations, same method

One café, 8 staff

Separate tools: £38 + 8 × £3.12 = £62.96. recordme.io Essentials: £45. (A rota vendor’s £20 monthly minimum may apply.)

Five sites with stock control, 25 staff each

Separate tools: (£38 + 25 × £3.12 + £84.50) × 5 = £1,002.50. recordme.io Professional: £395.

Eight sites on Business, 30 staff each

recordme.io Business: £129 × 8 = £1,032. No comparison is offered for Business.

All figures are per month, from the published list prices above; your vendors, plans and discounts will differ.

Questions people ask

Questions

Is the price per user?

No. The price is per site and every user is included.

How long is the free trial?

14 days, with no card needed to start.

Is there a set-up fee or a minimum term?

No set-up fee. Pay monthly with no minimum term, or annually for a lower price. Annual plans are paid once for 12 months.

Start today

Not sure which plan? Start on Essentials.

You can move up when you need stock and costing.

Start free trial Open the savings calculator

Run it. Prove it.